Online booking for physiotherapists and health practices
Patients book online, fill in their intake form at home and get a reminder before every appointment. For physiotherapists, osteopaths, dietitians, psychologists and dentists in Sint-Niklaas and the Waasland.
Customer: Is a first session reimbursed by my health insurance fund?
Practice assistant: Usually yes, with a prescription from your doctor. How much depends on your situation and your fund. Bring the prescription and your ID card. Shall I look for a free slot?
First session booked, intake form sent
Treating patients while the phone keeps ringing
“I have to interrupt a treatment every time the phone rings.”
“Patients forget their appointment, and that slot is simply lost.”
“Every new patient asks the same things: price, reimbursement, parking.”
More time for your patients
We build a practice website with booking, intake and reminders that take the routine work off your desk. Set up carefully, because health data needs extra protection.
Online booking
Patients see the free slots per therapist and type of session, book themselves and get a confirmation straight away.
Intake forms
New patients fill in a short form at home before the first session. It asks only what you need and reaches you over a secure connection.
Reminders before every appointment
An email or text message the day before, with an easy way to cancel or move the appointment. That helps reduce no-shows and frees the slot for someone else.
FAQ assistant
Answers practical questions about prices, reimbursement by the health insurance fund, parking and what to bring. It never gives medical advice.
Health data is special-category data under the GDPR. We set things up with the right safeguards: only the data you need, a secure connection, access limited to your practice and clear agreements on how data is processed. Medical records stay in your own patient record software.
A physiotherapy practice where patients book themselves
Our demo site for a fictional physiotherapy practice shows how a patient picks a therapist and a free slot, and gets answers from a practice assistant. All on demo data.
- Online booking with free slots per therapist
- A FAQ assistant for prices, reimbursement and first visits
- Clear pages per treatment, so patients in the Waasland find the practice on Google
Your practice site, connected to your calendar
Bookings, intake forms and reminders work together, and patient data only goes where it belongs.
- OutlookAppointments land in the calendar of the right therapist, with no double bookings.
- FAQ assistantAnswers practical questions from your own approved information, and refers to the practice for anything medical.
- Intake formA short questionnaire before the first session, sent over a secure connection.
- Microsoft 365Secure email and files for your practice, with access limited to your team.
- Power AutomateSends confirmations and reminders automatically, with a link to cancel or move.
Pick the step that fits
From a clear practice site to booking, intake and reminders that run on their own. Every package includes design, texts written with you and launch.
Start
A professional practice site that patients find.
- Pages for your treatments, team and prices
- Fast on every phone, with tap-to-call and a route description
- A privacy statement written for a health practice
- Your Google Business Profile set up
Grow
RecommendedOnline booking and reminders.
- Everything in Start
- Online booking per therapist and type of session
- Automatic confirmations and reminders
- Easy canceling and moving, so slots are freed up again
- Hosting, updates and small changes included
Scale
Intake, assistant and Microsoft 365 for the whole practice.
- Everything in Grow
- Digital intake forms with a secure connection
- FAQ assistant for practical questions
- Microsoft 365 for the practice: secure email, Teams and files
- A yearly check of access rights and privacy settings
No prices on this page: every business is different. After the free digital check you get one clear scope and a fixed price.
Questions we often get
It depends on the size of your practice and what you need: a practice site is a different job from booking with intake and reminders. After the free digital check you get one clear scope and a fixed price.
A practice site with online booking is usually live within a few weeks, once we have your texts, treatments and opening hours. Intake forms and an assistant can follow later; we agree on the timeline up front.
No. Online booking and reminders work without it. For secure email, shared files and intake forms within your own environment we do recommend it, and we can set it up for you.
Health data is special-category data, so we handle it with extra care. We collect only what you need, send it over a secure connection to an environment you control, limit access to your practice and put the agreements on data processing in writing. You remain responsible for your patient records; we help you set things up correctly.
Often, yes. We look at whether your software offers online booking or a connection we can use. If it does, we build around it; if not, we suggest a working alternative. We never replace your patient record software.
No. The assistant only answers practical questions from information you approve, such as prices, reimbursement, opening hours and parking. For anything about symptoms or treatment it refers the patient to the practice.